Elevator Safety Board Signed Meeting Minutes September 30, 2020

ELEVATOR SAFETY BOARD

Meeting Minutes

September 30, 2020

  1. Call to order

Acting Chairperson Wayne Sims called the meeting to order at 9:00 a.m.  The meeting was held via Zoom.

  1. Roll call

Members present:       Kerry Dixon, Kathleen Uehling, Marvin Schumacher, Justin Carleton, Wayne Sims (acting Chairperson), Craig Clabaugh

Members absent: Kris Kesterson, Amy Infelt and Peggy VandenBerg

Ms. Caroline Barrett, Assistant Attorney General, participated.

  1. Approval of agenda

Mr. Sims moved to approve the agenda. Ms. Uehling seconded the motion. The Board approved it unanimously.

  1. Approval of minutes from August 19, 2020

Ms. Dixon moved to approve the minutes of the last meeting. Mr. Schumacher seconded the motion and the board approved it unanimously.

  1. Items for Action

Kevin Goranson, representative for MidWest One Bank, dropped off the call after introducing himself.   The board moved to the Methodist Plaza III variance request.

  1. Methodist Plaza III variance application concerning clearance for an existing building (E2020-012)

There was no representative of the owner on the call.

Mr. Jim Borwey, manager of the elevator program, provided the board with information regarding this variance request.  The petitioner is requesting a variance for machine access in an existing building. The code requires 18 inches of clearance and this unit only has 7 inches of clearance.  In the past the board has granted similar variance requests after imposing conditions.

Ms. Uehling moved to approve the variance with the following conditions: 1) a sign stating “CAUTION- Reduced Maintenance Pathway to the Elevator Machine” shall be posted at the ladder leading to the machine deck, 2) An additional sign shall be posted on the wall next to the elevator machine stating “CAUTION – Reduced Maintenance Pathway,” 3) All signage lettering shall be a minimum of one-inch letters on a contrasting background, 4) The machine bedplate shall have a 3-inch wide yellow stripe painted near the edge of the machine bedplate adjacent to the reduced maintenance pathway, 5) A minimum of 19 foot-candle lighting shall be maintained in all areas of the elevator machine room, and,  6) A representative of Methodist Plaza III shall contact the Division of Labor to complete the required alteration inspection.  The conditions need to be met within 30 days of October 1.  Compliance with the standard would cause an undue hardship due to the existing structural limitations.

Ms. Dixon seconded the motion and the board approved it unanimously. 

  1. MidWest One Bank variance application concerning access door height in an existing building (E2020-011)

Mr. Kevin Goranson, 2nd V.P. of Facilities for MidWest One, spoke to the board about this variance request.  The building was constructed in 1922 and had a manually operated elevator that was eventually replaced. The existing entrance to the governor is only 24 inches high, but the code requires 29 inches. The board members discussed the feasibility of moving the governor. 

Ms. Dixon moved to table the variance application until the next meeting to give the petitioner time to consult with the elevator contractor about moving the governor.  The board also requested that Mr. Goranson provide more pictures of the space.  Mr. Borwey stated that the Division of Labor will make a site visit. Ms. Uehling seconded the motion and the board unanimously approved.

  1. Report from Polk County regarding tabled variance application E2020-010

Mr. John Tyler, Director of General Services, submitted to the board a letter from KONE, Inc., regarding software that will bring them up to code.  They are in the process of purchasing it, but it will take a minimum of 12 to 15 weeks.  Mr. Borwey stated that if the software works the variance won’t be needed. Mr. Borwey stated that KONE will need to supply procedures for operation and the MCP. The board requested another update at the next board meeting.

  1. Division of Labor report

Mr. Joe Mullen gave the Division of Labor report on behalf of Commissioner Rod Roberts.  Most of the staff continues to telework. The division is keeping track of lessons learned from the pandemic for reference in any future emergency.

Victor Kennedy was named the new Chief Financial Officer for Iowa Workforce Development. 

The parking lot is completed at 150 Des Moines Street and staff will begin using the lot October 1.  Two entrance gates will have call buttons for visitors.

Mr. Borwey stated that since the building is still closed to the public, we will continue with Zoom meetings.

He also announced the hiring of a new inspector, Dave Engle, from Huxley who starts October 2. There is still one more inspector opening.

  1. Communications

Mr. Gary Briggs, Briggs Consulting, apologized for arriving late to the meeting and missing the discussion for his petition on behalf of Methodist Plaza III.  Mr. Sims updated Mr. Briggs.   

  1. Next meeting dates
  • Wednesday, October 28, 2020 at 9:00 a.m.
  • Wednesday, December 9, 2020 at 9:00 a.m.
  1. Next meeting agenda
  • Update on Polk County Courthouse tabled variance E2020-010
  • MidWest One tabled variance application E2020-011

Mr. Sims asked about the possibility of another financial report. Mr. Borwey stated that it might be better to wait for the new Chief Financial Officer to get settled.

  1. Public comments 

Ms. Dixon initiated a discussion regarding the 2018 IBC requirement for a camera inside elevators. Some jurisdictions, including Des Moines, have already adopted the 2018 code. The security camera is already allowed and works in conjunction with the video display.  Mr. Borwey stated that historically the Division enforced the code in effect at the time the contract was signed.  Due to the cost of the new requirement, the code in effect when the bids were placed might be more appropriate.

  1. Adjournment

Ms. Uehling moved to adjourn the meeting. The board approved. The meeting adjourned at 9:46 a.m.    

Respectfully submitted,

_____________________________________

Ms. Kerry Dixon, Secretary